Get Organized Batch Downloads with Index Files & Automated File Naming with ChatToPDF's Advanced Features
Professional WhatsApp PDF conversion with organized batch downloads with index files & automated file naming included in all tiers
What Is Organized Batch Downloads & File Management?
When processing multiple conversations (bulk export) or split conversations (export splitting), results are delivered in organized ZIP archives with intelligent structure. Includes: master index file listing all PDFs with metadata (participants, date ranges, message counts), consistent naming convention (Participant_Names_DateRange.pdf), optional folder organization by date or participant, and manifest file with file hashes and sizes for verification. Makes managing dozens or hundreds of PDFs organized and efficient.
Why It Matters
Bulk legal discovery or compliance archiving can generate hundreds of PDFs.
Without organization, finding specific conversations becomes chaotic.
Proper naming, indexing, and structure are essential for case management, evidence presentation, and long-term archiving.
Organized downloads save hours searching for specific files, reduce errors from wrong file selection, enable systematic review, and create professional evidence packages for opposing counsel or courts.
How to Use This Feature
Export your WhatsApp chat
Open WhatsApp, select the chat you want to convert, tap Menu > More > Export chat. Choose 'Include Media' if you want photos, videos, and audio files in your PDF.
Upload to ChatToPDF
Visit ChatToPDF.com and select your pricing tier. Organized Batch Downloads & File Management is available in all tiers. Upload your exported WhatsApp file (TXT or ZIP format).
Download your PDF
Your PDF will be generated with organized batch downloads & file management automatically included. Download and review the final document to ensure everything looks correct.
Perfect For These Use Cases
Legal discovery
Organize and index dozens of conversation PDFs for case review
Compliance archiving
Systematic organization of archived communications by date
Case evidence packages
Create professional evidence packages for opposing counsel
Team collaboration
Share organized conversation sets with colleagues or clients
Long-term storage
Archive organized communication sets for future reference
Audit preparation
Provide well-organized documentation to auditors or regulators
Technical Details
- ZIP archive structure: root contains Index.html, Manifest.json, README.txt, plus PDFs (flat) or organized folders.
- Naming convention: [Participant_Names]_[StartDate]_to_[EndDate].pdf or [GroupName]_[DateRange].pdf.
- Manifest JSON includes: filename, file size (bytes), SHA-256 hash, participants list, date range, message count, processing date.
- Index HTML: sortable table with columns (filename, participants, dates, messages, file size), clickable links to open PDFs.
- Folder organization options: by year-month (/2023/2023-01/, /2023/2023-02/), by participant name (/John_Smith/, /Jane_Doe/), or flat (all in root).
- Compatible with all ZIP utilities (Windows, Mac, Linux).
Limitations & Considerations
⚠️Organization features require Complete
Organization features require Complete or Professional tier (bulk/split processing).
⚠️Starter/Standard tier delivers single
Starter/Standard tier delivers single PDFs without index files.
⚠️Cannot reorganize structure after
Cannot reorganize structure after download (folder structure chosen during processing).
⚠️Very large bulk exports
Very large bulk exports (50+ PDFs) may create large ZIP files (potentially several GB) - download time depends on connection speed.
Frequently Asked Questions
Can I choose how the PDFs are organized in the download?
Yes, when submitting bulk/split processing jobs, select organization preference: flat structure (all PDFs in one folder - easiest for small sets), by month (organizes into year-month folders - good for date-based access), or by participant (folder per person - good for multi-party cases). Choice affects folder structure but all options include index file for quick navigation regardless of structure.
What is the manifest file and why is it included?
Manifest.json contains technical metadata for each PDF: file size, SHA-256 cryptographic hash, exact date range, participant list, message count, and processing timestamp. Use manifest for: verifying files haven't been altered (hash comparison), programmatic processing (scripts can read JSON), evidence authentication (shows processing details), and integrity checking (verify download completed successfully). Useful for technical users and legal evidence verification.
Can I share the index file with opposing counsel or clients?
Yes, Index.html is designed for sharing. It's a standalone HTML file (no external dependencies) that opens in any browser. Recipients can view the organized list, sort/filter, and click to open PDFs. Does not include sensitive processing information - just user-facing metadata (participants, dates, message counts). Professional touch for evidence packages or client deliverables.
How do I verify all PDFs downloaded correctly?
Use Manifest.json file hashes: Compare SHA-256 hash of each downloaded PDF against the hash in manifest. Mismatches indicate corruption or incomplete download. On Windows: certutil -hashfile filename.pdf SHA256. On Mac/Linux: shasum -a 256 filename.pdf. Match output to manifest hash. If files are corrupt, re-download (files remain available 30 days). For non-technical users, simply check file sizes match manifest.
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Professional WhatsApp PDF conversion with all features included
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